Call 7 Voting Mechanism - for PAB only

Introduction


As per the decision ENIAC-PAB-04-08, Art.A.4, the full projects proposals submitted in response to an ENIAC Joint Undertaking call are evaluated by independent experts according to criteria described in detail in the text of the call, after which the panel of experts produces a preliminary ranked list of the proposals "above threshold”. As per Art.A.5, the Public Authority Board (PAB) decides then on the final ranking of proposals taking into account the synergy with the EU and national R&D and Innovation policies in application at the time of the call and made widely and publicly available, with the on-going activities as well as the overall coverage of the objectives of the call. This PAB uses the final ranked list as the basis for selecting proposal for funding within the limits of the available budgets.

This document describes the mechanism by which the Public Authorities (PA) can award "differentiating points” in order to quantify their assessment of synergy when applying the provisions of Art.A.5.

Principles


1.Weight of PA differentiating points versus expert points: the differentiating points can move a project up no more than half way of the ranking

Example:

Expert’s score

-highest 54

-lowest: 43

-span: 54 – 43 = 11

Maximum differentiating points available for the PAs: 11/2 = 5

2.Country weight in the call: countries with larger contribution to the program should have more weight in the ranking

The weight is calculated by dividing the financial contribution to the call of the country by the contributions to the call of all countries (note: this proportion is also used to calculate the voting rights of the ENIAC member State in the PAB)

3.Project weight in the country: a country should have more influence for the projects consuming a larger part of its budget

The project weight in each country is calculated as the national funding requested by all beneficiaries of that project located in that country divided by the total national funding requested by the beneficiaries of all projects in the call located in that country (note: the funding requested by beneficiaries of projects declared as none eligible in that country is not included).

PA voting


The mechanism invites each PA representing a country to express quantitatively its assessment of the synergy with the country's I&R&D policies and activities for each project "above threshold” in which they participate by scoring it on a scale from 0 (no synergy) to 10 (perfect synergy).

Any PA can vote "Neutral”, in which case its differentiating points will automatically reinforce the ranking done by the experts.

If a PA chooses not to vote, the differentiating points at its disposal are not taken into account.

It is important to note that the mechanism is not intended and cannot be used as a way of giving a bonus to all projects including participants from a specific country, but to differentiate among these projects the ones showing a higher level of synergy.

Detailed description of the scoring mechanism

PA rating calculation

The PA score is normalized with the Country weight in the call and the Project weight in the country represented by that PA.

The sum of the weighted scores from all countries participating in a project represents the PA project rating:

PA project rating


=


All countries

participating in
the project

PA score

for the project


*

Country Budget

Committed to the Call


Total Call Budget


*

Requested country

budget in the project


Total requested

budget in the country

The resulting spread of the national differentiation points is scaled to 50% of the spread of the points given by the experts.

Total project rating calculation:

After scaling, the national differentiation points are added to the total of points given by the experts to form the final rating for each project

Total

project rating


=

Expert

project rating


+

PA

project rating